The Best Team Productivity Tools to Boost Team Efficiency

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Did you know that 70% of people worldwide work remotely at least once weekly? This proves that the traditional work culture we know of continues to evolve by the day. And in light of recent events, remote work has several advantages for teams worldwide. But, a remote work setting also presents its fair share of productivity problems, preventing your team from achieving their full potential.

So how should you go about improving collaboration and team efficiency?

Fortunately, you have different team productivity tools at your disposal to streamline your remote work experience. From note-taking to project management, various software can improve your team's productivity like never before. I've picked the finest ones to help you transform how your team members work together and get things done.

Let's get started.

Dubbed to be the platform built for a new way of working, is one of the best project management software I know of. Personally, it has improved my team's productivity levels and streamlined the way they collaborate on specific tasks.

I am a big fan of its intuitive dashboards, especially with several different customizable templates. You can also view project cycles, estimates, and resources according to project due dates.

Users can also select from multiple views to manage their projects. You can create tasks, group them, assign them to respective team members, and include the target completion date. To ensure nothing is missed, you can also opt to add labels such as "to do" or "working on it" to assign the current status of each task.

What I love about

  • It can be easily integrated with other apps 
  • It features progress tracking
  • Real-time dashboards
  • Weekly task loads
  • Automation capabilities

2. Slack

During the height of the pandemic, almost everybody I knew used Slack to communicate with their team. This is the most viable solution if you're looking for team communication tools that encourage increased efficiency.

For one, Slack makes it simple for team members to communicate asynchronously or in real-time with this desktop and mobile software (depending on your needs). Consider it a platform for instant chat with many possibilities to personalize your experience!

The standard plan's prices start at less than $7 per user per month, so it is relatively inexpensive, considering its streamlined communication benefits.

What I love about Slack:

  • You can create private and public channels
  • It can be integrated with more than 2,000 other apps

To simplify work and help users get more done, ClickUp allows you to plan, track, and manage your tasks with flexible project management features that meet your team's needs.

Designed for improved productivity, ClickUp seeks to offer a single location where users can create and manage tasks, upload and share documents, and immediately connect with team members. It has helped thousands of organizations save one day each week through improved time management (according to their website).

What I love about ClickUp:

  • New features are added regularly
  • It has easy-to-use templates
  • It offers calendar integration and automatic syncing
  • You can use boards and roadmap visualization tools

How would you like to determine how you spend your time at work and discover tools to help build productive habits? That's exactly what RescueTime is designed to do. This personal time management and productivity software help users track what they do throughout the day. It also shows which tasks are killing your productivity and which apps are wasting your time.

What I love about RescueTime:

  • It also has an alarm feature 
  • You can set productivity targets
  • Monitor how much time you’re spending on apps/sites
  • Block out distracting apps so you can get more work done

5. Range

Looking for a tool to help with your async team check-ins and meeting notes? Range believes that team communication shouldn't be all over the place, so it offers 75+ tool integrations to help you track team goals and plan your work meaningfully.

That way, you can stop wasting time on ineffective meetings and constantly be aware of how work is progressing. By keeping everyone on the team informed and making it simple to share work goals and accomplishments, you may cut down on the number of meetings required!

What I love about Range:

  • Connect with your team
  • Share updates over Slack or Microsoft Teams
  • Add tasks from your project management software using async check-ins

6. Toggl

Toggl is an intuitive tool that makes time tracking painless for your entire team. Like RescueTime, it is a background-running time-tracking application that keeps track of how much time you spend on various tasks.

It was originally created to help freelancers track how much time they spend on projects. But eventually, the tool was further developed to help teams worldwide improve their collaboration.

Next, we have GetReponse– a powerful, easy-to-use tool to help you send emails, create pages, and automate your marketing. I believe it is an excellent tool for marketing teams to improve efficiency. It can save you a ton of time by boosting your sales funnel with smart automation. (Related: ActiveCampaign vs. GetResponse: Which One is Best for Affiliate Marketing?)

Benefits of GetResponse:

  • Automate your workflows
  • Enhance your customer experience
  • Build a website to market your own business online using its AI-powered designer, predesigned templates, a drag-and-drop editor, forms and popups, and domain management
  • Utilize Facebook Pixel, signup forms, popups, countdown timers, and e-commerce technologies to design landing pages.
  • Improve your SMS engagement or nurture campaigns with the use of their SMS editor, URL shortener, and SMS reports 
  • Use custom prompts, limitless notifications, web push analytics, and automated notifications to send site visitors notifications and track your conversion rates.
  • Leverage tools like email creators, autoresponders, email analytics, bulk emails, transactional emails, and list management.

The following team productivity tool recommendation is a straightforward, user-friendly project management solution for remote teams. Notably, it is built on the Japanese visual organization system known as the Kanban board.

In Japanese, kanban translates to visual signal. So every task is represented as an individual card on the board. This allows your team to track work progress visually. You can organize each task using to-do, ongoing, and done labels. Groups or team members can also be assigned specific assignments with deadlines and checklists.

The good news is that users can join for free, but with the restriction, they can only access one board. Trello's instant messaging feature makes it simple for groups to interact and cooperate from any location. Trello Premium starts at $10 per user per month if you need to upgrade.

What I love about Trello:

  • This tool is a straightforward, user-friendly project management tool for remote teams
  • You can create to-do lists, add due dates, and assign tasks to others
  • It features dashboards for managing lists of cards with tasks and to-do lists
  • You can discuss tasks with team members in real time via its instant chat feature

Google Workspace, formerly known as G-Suite, offers a variety of solutions to assist both large and small businesses in improving collaboration, communication, and work efficiency. So if you’re looking for a solution to your work productivity concerns, Google Workspace may just be what you need. It offers products including Gmail, Google Docs, Sheets, Slides, and Meet... Which you might have already used at some point.

You can exchange files, edit documents, and keep track of changes within the platform from a collaborative perspective. Users can choose from two available plans, depending on their business needs: the Google Workspace Basic and Google Workspace Business.

What I love about Google Workspace:

  • Cloud collaboration
  • Real-time chat
  • Remarkable security features
  • It can be integrated with other platforms
  • It can be accessed on desktop and mobile apps

10. Todoist

Branded as the world's #1 task manager and to-do list app, Todoist helps you manage activities across several projects and boost productivity. I love this tool's straightforward design so that even beginners can quickly get the hang of it.

Thanks to this software, each team member can plan, organize, and work together on various tasks and projects. It also provides advanced features, including task views, that allow users to see all the crucial information, such as the task title, due date, and subtasks.

What I love about Todoist:

  • It offers third-party integration
  • It sends out real-time notifications
  • Easy productivity tracking
  • Detailed task record and history

11. Spark

Last but not least, Spark promises to deliver fast, cross-platform email that filters out distractions, allowing you to focus on what's important. Eliminate unwanted distractions and help team members dive into deep work!

Emails from each account connected to Spark are automatically categorized by its Smart Inbox, allowing you to screen out emails that aren't important and prioritize those that are. As such, users can easily overcome information overload. Additionally, you can schedule emails to be sent later, assign emails to team members, communicate with team members, share drafts, and snooze separate emails.

What I love about Spark:

  • Receive timely reminders to follow up on critical emails
  • It has smart notifications, so you'll only get alerts for important emails
  • You can use “Smart Search” to find any email and snooze emails that don't require your immediate attention

About the Author

I have been in the 'online business' space since 2009 when I started an eCommerce business selling motorcycle parts (sold in 2012). Since then I have owned and operated several successful online business (and had a fair share of failures), along with owning offline home services businesses. Currently my focus is online businesses that are profitable with paid traffic. As a 'self employed individual' I do not use Linkedin, but you can connect with my on my personal instagram and youtube which largely revolve around my mountain biking passion!