The Best Calendly Alternatives to Take Away the Burden of Scheduling

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Looking for the best Calendly alternative for your business needs?

Sending back-and-forth emails can be a rather tedious process. Not to mention, relying on manual, outdated methods may just cost you a qualified prospect to fall through the cracks.

This is where online meeting booking platforms, such as Calendly, come into the picture. These tools let you inform your prospects of your availability so they can manage the booking on their end.

Let’s take a closer look at Calendly. This user-friendly calendar scheduling tool is a total game-changer. Users can specify their choices for availability and then send their client or team member the link through email or embed it on your website. The event is automatically added to your calendar after they choose a time.

Calendly supports one-on-one, round-robin, and group availability meetings. Many helpful features include calendar integrations (Google, Outlook, Office 365, iCloud), SMS and email notifications, buffers, time zone identification and more customizations.

It also interacts with programs like Salesforce, Zapier, and others for an all-around smooth user experience.

Worry no more, as I have examined the top Calendly alternatives today that can better handle your scheduling for you business needs.

11 of the Best Calendly Alternatives

However, there’s no perfect appointment-scheduling software. Even Calendly has its downsides to consider. For instance, users note that the app occasionally crashes, which can be a pain. You’ll also have to consider upgrading to its premium plans if you want more functionality.

With that in mind, I contacted small business owners and marketers to ask them about their favorite meeting scheduling tools.

Here are the Calendly substitutes to check out:

1. Zoho Bookings

Say hello to smart scheduling! Zoho Bookings, one of the most popular Calendly alternatives on the market, allows users to sync their calendars while letting clients self-schedule and pay for appointments. It offers the best free plan available today. There are also cost-effective subscription options starting at $6/month.

Through Zoho Bookings, you can make both individual and group reservations. It’s perfect for people who want to stop exchanging emails back and forth and for teams who wish to distribute appointments fairly.

Payment gateways and online meeting tools come in a variety. The domain, emails, and booking pages may all be completely customized. It is simple to create out-of-the-box solutions to scheduling issues using APIs and customized functions. Zoho Bookings is also one of the few solutions with mobile apps for both iOS and Android.

2. Sprintful

Another great Calendly substitute is Sprintful, which promises a 3-Click Appointment Scheduling. Many users, including professionals and enterprises, find it a flexible appointment scheduling solution.

You can configure the appointment settings by specifying the meeting’s duration, capacity, and optional cost. Then sync your current calendars, establish and configure your availability rules, and personalize the days, times, meeting buffers, blocked dates, short notice settings, and custom forms.

If you’re keen on personalization, you can add your personal touch. Sprintful allows users to add their brand color, logo, header message, and domain name. In addition to calendar connectors (with Google, Outlook, and Office 365), it also has time zone support, unique branding, and custom forms. Sprintful also connects with numerous apps, like Google Meet, Zoom, Zapier, and more, to provide a smooth user experience.

3. Microsoft Bookings

Microsoft Bookings is the way to go if you’re looking for flexibility and customization options to fit your various scheduling needs. Users with an O365 subscription may find Microsoft Bookings a good Calendly substitute simply because it cannot be purchased separately. Group and one-on-one meetings can be held online using Teams.

You can also utilize Microsoft Bookings successfully within the company by controlling the visibility of the booking page and disabling its indexing. As for the drawbacks, there are no integrations for online payments, and it lacks interfaces with accounting or CRM software. 

4. Calendar

Another excellent Calendly substitute is, which allows you to design your booking page easily. Set your availability and select the days, times, meeting durations, short notice and meeting buffers, etc. You can also send someone your link or include it on your website. The meeting is automatically added to your calendars after your customer selects a time window.

Some features include scheduling directly from Gmail, optional custom form fields, a custom domain, and custom branding. Note that Google Calendar is compatible with Calendar, which also interacts with Salesforce, Zoom, and Zapier.


Next, another scheduling tool called offers a virtual polling option or an intelligent link feature. When compared with Calendly, it also provides rather extensive customization features.

Users can change the meeting’s duration, frequency, or venue. Additionally, they can make native appointments directly in the interface or by integrating their preferred calendar. With its reporting capabilities and a bird’s eye view of meetings across calendars, is favored by many.

I am a big fan of its fantastic reporting features that make it simple to keep an eye on your overall productivity.

6. Hubspot Meetings

Wouldn’t you want to schedule meetings faster and eliminate time-consuming back-and-forth emails? Hubspot Meetings allows you to do that. Ensure that your calendar stays full while being productive.

Hubspot’s meeting scheduler is user-friendly and excellent for your routine scheduling needs. Additionally, you can leverage data from other Hubspot apps to set up meetings and form teams in the Sales hub. This will then be reflected in your meeting tool.

The scheduling form allows you to add fields from your contact module, which makes it simple for you to collect information. With its round-robin algorithm, it automatically distributes appointments among your sales team.

One key consideration is that you cannot purchase the meeting tool independently because it is a component of Hubspot Sales Hub. So if you don’t intend to use Hubspot, you may want to look into the other substitutes we have in this list.

7. Chili Piper

Promising to turn inbound leads into qualified meetings instantly, Chili Piper helps you schedule your appointments faster. No more having to grab scheduling links or insert times back and forth! Say goodbye to tedious spreadsheets, manual follow-up processes, and lost meetings/opportunities. This scheduling solution is perfect for sales reps, as Chili Piper’s Instant Booker extension allows users to schedule appointments easily from various platforms.

Chili Piper’s Handoff also makes scheduling an easy procedure (on behalf of other team members), regardless of whether you’re on a cold call and need to book immediately or communicating over email while managing several calendars.

What to expect with Chili Piper:

  • Integrations between Salesforce and HubSpot (fewer manual data entries)
  • Automated email and SMS follow-up reminders before the meetings to help get rid of no-shows
  • Automatically assign the appropriate representative to meetings using round-robin distribution

8. Mixmax

It’s time to schedule your appointments faster with the Mixmax Google Meeting Scheduler. If you want to spend less time coordinating your meetings, this is the best Calendly alternative to consider.

It offers email monitoring, email sequences, templates, CRM sync, one-click scheduling, and more. You may also add the link to emails, websites, and social media profiles after setting up your availability and choosing the days, times, and duration, among other things. Your customers can then select their desired slot, which is immediately added to all calendars. Lastly, Salesforce and Google Calendar are both compatible with Mixmax.

9. Setmore

Setmore, another excellent Calendly substitute, allows you to accept bookings 24/7. Manage your bookings using seamless automation so your business can run like clockwork. I believe Setmore’s mobile app is its best feature. It has a modern user interface that is simple to use and allows you to locate features quickly. In short, you’ll get the hang of the app in no time!

Setmore offers live chat assistance backed by knowledgeable agents and transparent help materials. Their prices are reasonable, and the cheaper per-staff pricing encourages more extensive team usage.

10. OnceHub (Formerly ScheduleOnce)

Formerly known as ScheduleOnce, OnceHub allows you to simplify your appointment booking system while saving money.

This platform is a fantastic option for service-based organizations or small sales teams as it is a hybrid solution for scheduling appointments and meetings. However, you’ll find that it has more limited features than the other options in this list.

What to expect with ScheduleOnce:

  • Users can book several meetings as part of a session bundle
  • When clients plan meetings, you can reserve the necessary facilities
  • Limit the number of meetings your team has each day or each week to lighten their workload

11. Salesloft

Lastly, my final recommendation for seamless meeting bookings is Salesloft’s meetings. This allows you to use your calendar within your engagement platform… which can be truly convenient! Similar to other Calendly substitutes, Salesloft’s Meetings feature allows you to include calendar links so prospects can view your availability and schedule a meeting right then and there. It also integrates calendars with Gmail and Outlook directly into the platform.

Another notable feature is Salesloft’s Dialer + Messenger, which enables one-click sales calling and texting to be a seamless part of your process and workflow. I believe this is what sets it apart from the competition.

About the Author

I have been in the 'online business' space since 2009 when I started an eCommerce business selling motorcycle parts (sold in 2012). Since then I have owned and operated several successful online business (and had a fair share of failures), along with owning offline home services businesses. Currently my focus is online businesses that are profitable with paid traffic. As a 'self employed individual' I do not use Linkedin, but you can connect with my on my personal instagram and youtube which largely revolve around my mountain biking passion!